DANANG VILLA REALTY

Here is a summary of the flow of leasing contracts for shops and offices in Da Nang:

Stage 1: Preparing and planning for shop and office leasing.

Step 1: Confirming business needs.

Initially, businesses need to clearly define their leasing requirements and objectives for shops and offices. This confirmation is based on the characteristics of each business and the desired workspace. The leasing conditions that need to be confirmed include the following.

• Location: Select a convenient location or area for operating the business's shops or offices. Additionally, determine the orientation of the shops or offices as needed beforehand.

• Size: Estimate the suitable size for the business's workspace and any other required space beforehand.

• Features of the shops or offices: Confirm whether the business requires an independent office, an office within a building, a shared office space with other companies, etc. Also, confirm needs regarding facilities such as parking, air conditioning, ventilation, elevators, fire safety equipment, etc.

• Quality of the offices: Depending on requirements, options can include vacant offices, fully furnished offices, or offices available for leasing as office space.

• Other needs: Consider surrounding facilities, the building's brand, etc.

Step 2: Budget and Time Planning

When leasing a shop or office spaces, businesses need to plan whether they will search independently, contact specialized service providers, or combine both methods. When using intermediary services, customers need to search for and select reliable agents.

Planning the budget from the outset helps establish goals and aids in swiftly selecting offices. Depending on the business's financial situation, it's essential to determine the affordable range in price. In addition to office rent, estimate related expenses such as electricity, water, service fees, moving costs from the old office, setting up the new office, etc.

When planning the leasing of an office space, pay attention to the timeline. Determine the period for activities like searching for offices, timing for moving to the new office, the start date of operations in the new office, etc. By marking milestones in the timeline, manage progress and ensure that the transition to the new office does not disrupt business operations.

Stage 2: Evaluation and Selection of Office Space

Step 3: Search for office space and find companies offering workspace.

After determining the basic elements, budget, and expected time to collect, compare, and evaluate information. Since there are various types of office space rental markets, refer to various information sources to find options that meet your criteria. However, if you lack experience in this market, you can seek support from real estate brokers or office space rental service providers.

Step 4: List, compare, and sort out all options.

Once sufficient information has been gathered, it's necessary to narrow down the choices to classify and facilitate comparison. Only options that meet most of the business's requirements should be retained. During the narrowing-down process, it's essential to make notes on the advantages and disadvantages of each office option. Next, compare these points between options and continue narrowing down.

If the narrowing-down process results in insufficient data or the ideal office cannot be found, it's necessary to return to the search step to gather additional information.

Subsequently, by removing inappropriate options, adding new ones, and refining the selection process, the most promising options remain and a priority list can be created. The priority list for office selection includes information about the offices, notes on advantages and disadvantages, and the ability to rearrange the list according to priorities. Use this list to select the preferred offices for on-site inspections.

Step 5: Direct Inspection and Evaluation

Once a list of office rental options has been compiled, the next step is to conduct actual inspections. During the actual inspection, you can visit the offices directly, assess the situation, and consider factors such as the location and area of the office. To rent office space through direct inspection, follow these steps:

Contact the building manager or leasing investor to make reservations.

Create a list of elements to check, such as area, sound, lighting, electrical and plumbing systems, interior, security, etc.

Pay attention to details such as outlets, windows, ventilation panels, and ensure there are no previous damages.

Stage 3: Negotiating and Contracting Rental Offices

Step 6: Negotiating with Rental Units

Negotiating and signing office rental contracts are crucial steps to agree on the rights and benefits of both parties. When negotiating with rental units, companies need to negotiate on issues such as:

Price negotiation: This is the most critical element to negotiate as it affects the business's costs and benefits. During price negotiations, consider market prices and the desired prices of the company, and make appropriate proposals. Additionally, proposals regarding costs and rental fees such as several months' worth of security deposit or repair costs may be possible.

Regarding the rental period, depending on the stability and flexibility of the business and the direction of future development, please consult. Companies need to consider estimating the rental period of the office in advance and also consider the costs associated with contract signing and termination.

Negotiation of other conditions: To avoid future issues, it's necessary to discuss conditions related to the business's interests and costs in advance. These could include utilities available to the company, expenses that the company needs to pay during the rental process, etc.

Regarding the rental period, please consult depending on the stability and flexibility of the business, as well as the direction of future development. Companies need to estimate the rental period of the office in advance and also consider the costs associated with contract signing and termination.

Negotiating other conditions: To avoid future issues, it's necessary to discuss conditions related to the business's interests and costs in advance. These could include utilities available to the company, expenses that the company needs to pay during the rental process, etc.

Step 7: Review and sign the contract

After successful negotiations and agreement from both the tenant and the landlord, a confirmation contract is signed. Before signing the contract, both parties have an obligation to review it. What customers renting an office should pay attention to is the contract terms. Additionally, it's necessary to review all related documents proving ownership and office tenancy rights. Finally, it's essential to confirm payments of security deposits and rent based on the contract.

Stage 4: Office Improvement and Organization

Step 8: Improve if necessary and fully set up the new office

Once the office lease contract is completed, before starting to use the office, it's essential to consider adjustments to the office over time. Companies can consider making adjustments such as changing some details to be more suitable, repairing facilities, assembling additional utilities like electricity, water, internet systems, adding furniture or decorations, making complete arrangements, etc. Please note that additional costs may occur even at this finishing stage, so companies need to carefully calculate before starting implementation.

If you are looking to start a business in Da Nang, searching for an office, or considering setting up a company, please contact Da Nang Villa Realty! We provide comprehensive support from office search to office setup.